Along with bigger teams, larger organizations often have stricter requirements around governance and compliance, which can make it harder to move quickly. Business owners assigns values to each of the aims or goals to prioritize them for execution. Each team conducts a ‘fist of five’ vote. You’ve crossed the finish line! Our product teams collect and evaluate feedback from a number of different sources. As a result, there’s greater visibility across all the teams, changes are made more frequently, and teams work with each other - not against each other. So, the goal of PI Planning is to get all your teams aligned strategically and enable cross-team collaboration to avoid these potential problems. PI Planning Template. But again, this is clunky and means missing a lot of context, particularly around dependencies. This depends upon the Agile project management tooling in place and the needs of the ART. For geographically distributed ARTs, the event may occur at multiple locations simultaneously by maintaining constant audio and video communication between the sites. It’s time to properly define a few of these terms we’ve been touching on, like SAFe, Scrum, Roadmaps, and Programs. Boulder, CO 80301 USA, Privacy Policy A Program Increment (PI) is a timeboxed planning interval during which an Agile Release. In most of the Mid-level and large organization, this PI Planning is done every quarterly. With that in mind, we are tailoring our product and services to optimize working of design work collaboratively. The agenda allows an hour to talk about the current state of the business. The board must have the ability to integrate the Epics (not Jira epics), Features (associated to Jira Epics currently) and the associated users stories. Teams add sticky notes that describe features they’ll be working on. That means teams and Business Owners have plenty of notice to ensure they can show up for the event. What’ll actually go down is much less exciting (but necessary). . What is a pre-PI Planning event and when is it needed? PI planning or “program increment planning” is a method for strategizing toward a shared vision among teams. On the flip side… without PI Planning, teams don’t have structured communication. Facilitated by the Release Train Engineer (RTE), this event includes all members of the ART, whenever possible. But whether your team is distributed across multiple timezones or a couple of team members can’t make it on the day due to sickness or something else, it’s a good idea to record the event, too. Why is a confidence vote held at the end of PI Planning? The traditional waterfall approaches fall short because they’re slow and inefficient. Since you are following SAFe, you will have to conduct the PI Planning which is part of the SAFe methodology which will help bring all the teams together. #34891 , Story #, Size 5"). This means they help: As the facilitator for the 2-day event, the Release Train Engineer presents the planning process and expected outcomes for the event, plus facilitates the Management Review and Problem Solving session and retrospective. The Release Train Engineer is a servant leader and coach for the ART. It’s a process of breaking down features, identifying risks and dependencies, and deciding what stories to develop. Attendees include: 1. The links between stories and features and/or epics must be visually obvious and be a graphically represented link to show the independent upstream/downstream. In the SAFe model, teams are assembled into Agile Release Trains (ARTs), each of which works on a specific part of a broader goal. Some teams will change the standard PI Planning agenda to fit multiple timezones, which could mean starting the event earlier or later for some, or even running it across 3 days instead of 2. This is quite a significant occasion, as Figure 1 implies. This is the crucial first step towards aligning all the different parties towards the same mission and goals. The team in this story realized no, it wasn’t the best way. Pi Objectives Template. Click your spreadsheet program's data menu. . Ideally, everyone will participate in the PI Planning live. It’s not quite the same as having them in the room with you, but it’s pretty close. Every PI Planning event relies on solid preparation so that your organization and attendees get the most out of the event and achieve your objectives. Next, a senior executive will brief the attendees on the current situation before Solution Management discusses the current solution vision and any changes from what was shared previously. So they get 3 more teams to move over to agile methodology. A PI planning event is an opportunity to step back and ensure everyone is still working toward the same business goals and is satisfied with the overall vision. "Feat. They review the Draft plan and describe any changes to the planning and scope based on the Management Review & Problem Solving session. Hannah is an Enterprise Transformation Manager here at MURAL. But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. Program Adjustments – This meeting is the outcome of the Management Review meeting. . —Michael Kennedy, Product Development for the Lean Enterprise There is no magic in SAFe . (We’ve deliberately left Gordon out… he’s not a team player.). The PI objectives typically include ‘stretch objectives,’ which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. Each of these 4 teams are self-organising, meaning they’re responsible for their own work. This meeting characteristically occurs once in every eight to 12 weeks. It follows the same format as the I&A for the ART. Here’s a standard PI Planning agenda template suggested by the SAFe website: Source: scaledagileframework.com/pi-planning, This agenda might be perfect for you, or you might tweak it based on your team’s needs. In a PI planning event, teams, stakeholders, and project owners are assembled to review a program backlog and determine what direction the business will take next. Specifically, teams should make sure they are all working toward the company’s shared vision. Program Increment (PI) Planning is a cadence-based, face-to-face event that serves as the heartbeat of the Agile Release Train (ART), aligning all the teams on the ART to a shared mission and Vision. It can take 3-4 years for these bigger, more complex companies to launch a new feature, which won’t fly with customers these days. Teams leave the PI planning event with a prepopulated iteration backlog for the upcoming PI. Project management guide on Checkykey.com. Bring all these components together in a project management document for management and teams to review. Sprint Planning is done for the single Sprint whereas PI planning is done for four sprints together to get a vision of business value. If you are working on a project which has multiple teams and each team is dependent on the other and you want to manage a project having a single backlog, then your go to methodology is SAFe i.e. (The full checklist is provided in the SAFe Program Increment Toolkit, available to SPCs). How have market changes impacted your ability to do so? This is often referred to as the “team-of-teams” level. Your PI Roadmap is created before your PI Planning event, and also reviewed and updated by Product Management after the event is finished. The issues are categorized as one of these: Resolved, Owned, Accepted, Mitigated.Confidence Vote – Once all the jeopardies and objectives have been sketched and conversed, the teams vote based on their confidence to determine if the objective can be achieved in the upcoming Program Increment. . This is increasingly important as the environment for organisations continues to change and customers expect more features to be delivered more quickly. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. Proper, video conference room should be booked so that teams located across locations can come over video/ audio call and attend the Program Planning. Save time by using our premade PI Planning template instead of creating your own from scratch. Distributed teams, very large ARTs, and other factors might require you to get creative with the schedule. PI stands for “program increment” and it’s part of Scaled Agile Framework (SAFe). He describes as in what is PI Planning, how it works and sets up the expectation to the teams. For this type of structure, SAFe methodology is the need of an hour. It’s really a lot like PI Planning but at a higher level, across the overall solution and not just the individual ART. Following are the inputs to the PI Planning: 1. Alternatively, the RTEs of the involved trains may talk with each other to raise issues that are then resolved in the ART’s management problem-solving meetings. One common issue that can arise from having distributed teams tune in remotely via video and audio is too much noise and interference. What is the difference between a PI Roadmap and a Solution Roadmap? PI planning or “program increment planning” is a method for strategizing toward a shared vision among teams. The Innovation and Planning Iteration article provides an example calendar for the Pre- and Post-PI planning meetings. You can unsubscribe at any time. PI Planning board – The physical or digital Program Increment board which consists of new feature release plan, inter team dependencies for a feature and goals. Brainstorm what you can do better or differently. PI Planning is the first time many of these really big companies get their teams together in a room or on the same call and talking to each other. And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. PI Planning sessions are regularly scheduled events held throughout the year where multiple teams within the same Agile Release Train (ART) meet to align to a shared vision, discuss features, plan the roadmap, and identify cross-team dependencies. This will result in 3 cells, "Feat.

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